8. Standard Paragraphs

Standard paragraphs are useful for saving time when the same text is used in many different documents.

The process involves creating a file containing a series of paragraphs and saving this file.  Individual letters or other pieces of text can then be created by opening this file and simply copying the required paragraphs and pasting them in the correct place in the new letter, say.  Other content can obviously be added to the letter, but a great deal of typing time can be saved by using the standard paragraphs.

Solicitors, Banks and Schools are good examples of organisations that make frequent use of standard paragraphs.

 

 

 

 

 

Inserting & Formatting Graphics

About Standard Paragraphs! Click to Go Larger Screen

1. Download the standard paragraphs .doc file, and;
2. a New Blank document.
3. Watch VIDEO 11 and using the 'Drag and Drop' technique, create a new letter following the steps shown in the video.
4. Save your file using a suitable file name..
   
   
   

(The sound might be become separated from the pictures - don't worry you'll get the general idea of how to Drag & Drop paragraphs. You can also use the 'scrubber bar' to wind forwards & backwards through the movie.)

 

 

What you have to do!

1. Download the standard paragraphs .doc file, and;
2. Open New Blank document.
3. Watch VIDEO 11 and using the 'Drag and Drop' technique, create a new letter following the steps shown in the video.
4. Save your file using a suitable file name..

 

Mark off Task 11 in your progress grids.

 

 

What you should now be able to do!

• Create a new letter from a selection of Standard Paragraphs.

• Explain what Standard Paragraphs are, and;

• Explain the advantages of using Standard Paragraphs in terms of saving time and effort involved in creating new letters.

 

 

Continue to Exercise 9: Using Templates